---

name: todo-extractor

description: Extract action items from meeting transcripts and notes. Parse, assign owners, and sync to task management.

---

Todo Extractor

Parse meeting notes and transcripts for action items, then route to task management.

When to Use ✅

• "Extract todos from this meeting"
• "What action items came from [meeting]?"
• "Parse this transcript for tasks"
• After any meeting with notes/transcript
• Processing meeting summaries from Otter/Fathom

When NOT to Use ❌

• Creating tasks manually → use Things/Notion directly
• General note-taking → use note apps
• Meeting scheduling → use calendar tools

Process

Meeting Notes/Transcript
         ↓
[1] Parse for Action Items
    - Look for: "I'll", "we need to", "action:", "TODO:", "follow up"
    - Identify: owner, deadline, context
         ↓
[2] Categorize & Prioritize
    - Urgent vs. normal
    - Assign to person/agent
         ↓
[3] Create Tasks
    - Things 3 (personal)
    - Notion (team/projects)
    - Scout's action tracker
         ↓
[4] Link to Source
    - Reference meeting date
    - Link to full transcript

Output Format

## Extracted Action Items

Meeting: [Title] — [Date]
Participants: [Names]

### Tasks Found

1. **[Owner]** — [Task description]
   - Deadline: [Date if mentioned]
   - Context: "[Relevant quote from transcript]"
   - Priority: High/Medium/Low

2. **[Owner]** — [Task description]
   ...

### Decisions Made
- [Decision 1]
- [Decision 2]

### Follow-ups Needed
- [ ] Schedule follow-up meeting
- [ ] Send summary to attendees

Integration

Input Sources

• Otter.ai transcripts
• Fathom meeting notes
• Manual notes/summaries
• Audio transcription (via Whisper)

Output Destinations

• Things 3 (personal tasks via `things` CLI)
• Notion (team tasks via API)
• Scout's Action Tracker (agent-managed)

Commands

# From clipboard/text
./skills/todo-extractor/scripts/extract-todos.sh --text "Meeting notes here..."

# From file
./skills/todo-extractor/scripts/extract-todos.sh --file "/path/to/transcript.txt"

# Direct to Things
./skills/todo-extractor/scripts/extract-todos.sh --file notes.txt --to things

# Direct to Notion
./skills/todo-extractor/scripts/extract-todos.sh --file notes.txt --to notion

Patterns to Match

Action indicators:
- "I'll [verb]..."
- "[Name] will [verb]..."
- "We need to [verb]..."
- "Action: [task]"
- "TODO: [task]"
- "Can you [verb]..."
- "Please [verb]..."
- "Make sure to [verb]..."
- "Don't forget to [verb]..."
- "Follow up on [topic]"
- "Let's [verb] by [date]"

Deadline indicators:
- "by [day/date]"
- "before [event]"
- "this week"
- "next week"
- "ASAP"
- "end of day"